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Terms and Conditions

Written confirmation of the booking is required. Bookings taken verbally must be followed by written or electronic confirmation within 24 hours of the booking being made. At the time of booking a deposit may be requested dependent upon the type and scale of the event.


At the time of booking the Conference Organiser must provide an estimate of the numbers attending. Two weeks before the event details of all requirements e.g. timetable,menus, room arrangements should be submitted to Babraham Bioscience Technologies no later than 48 hours before the start of the event. Babraham Bioscience Technologies must be notified of final numbers for meals and refreshments. The account will be based upon this information and no allowance can be made for non-arrivals.


In the event of a cancellation the Conference Organiser must telephone and notify Babraham Bioscience Technologies as soon as possible followed by confirmation in writing. The following charges will be made:-

       The total charge for the event if notice of cancellation is received less than 7 days prior to the event.

       50% of the total charge if notice of cancellation is received between 14 and 7 days prior to the event.

       Any costs incurred via a Third Party for a particular event, that otherwise would not have been incurred.


All accounts are payable in full within 30 days from the date of invoice

All prices quoted are subject to VAT at the prevailing rate

No food or beverages of any kind are permitted to be brought into the venue by the Conference Organiser unless by prior agreement

Babraham Bioscience Technologies permits the Conference Organiser to use the facilities solely for the purpose of the function.

The Conference Organiser must undertake to comply with the laws relating to the service of liquor and provision of entertainment and any other reasonable request of Babraham Bioscience Technologies Conferencing Manager, its staff or agents.

Babraham Bioscience Technologiee reserves the right to amend prices without prior notification except where a fixed price has been agreed by Babraham Bioscience Technologies with the Conference Organiser in writing. Fixed prices may, however, be varied without notice by Babraham Bioscience Technologies in the event of changes in the rates of VAT and Excise Duties and any other taxes or duties.

Babraham Bioscience Technologies requires the Conference Organisers to carry public liability insurance and supply evidence there of to the Institute upon demand.

Under no circumstances whatsoever will Babraham Bioscience Technologies accept responsibility or liability for any loss or other detriment arising by reason of any theft, loss or destruction of or damage to, or otherwise concerning any property belonging to or in the possession of the Conference Organiser or its or his or her servants of agents, or belonging to any Conference delegate or in his or her possession.

Conference Organisers are STRONGLY ADVISED to arrange for insurance against such perils and to advise their conference delegates to do so likewise.

Nothing in these terms and conditions shall operate to limit the liability of Babraham Bioscience Technologies for death or any personal injury caused by its negligence.

If events beyond the Institute's reasonable control prevent the Institute from performing its obligations on time then the Institute shall notify the Conference Organiser accordingly and if both parties cannot agree on a suitable alternative then the Institute shall be relieved from performing its obligations under the Contract and the Contract shall be treated as terminated. In such circumstances the Institute will refund any Deposit taken at the time of booking to the Conference Organiser less any expenditure incurred, up to the date of cancellation, which the Institute cannot recover.

Subject to the express provisions of these Terms and Conditions the Institute shall not be liable for any indirect loss or consequential loss however caused by its failure to perform its obligations under these Terms and Conditions.



Babraham Bioscience Technologies Ltd - Cambridge - United Kingdom